Madrone Adventist Elementary School


Student Handbook 2016-17


Principal/Head Teacher          Laura Bowlby          Home 541.415.1338
                                                                                      Cell    541.415.1326
Pre-K and Kindergarten.        Teresa Sickau                         541.977.1649  
Home and School Leader       
School Board Chairman         
Pastor                                      Christian Martin                      541.287.1681
Treasurer                                 Carol Bowlby                          541.415.1847                     
  Mission Statement

Madrone Adventist Elementary School is a Christian school dedicated to providing a safe environment for children to grow and learn. We are part of the private school system operated by the Oregon Conference of Seventh-day Adventists. It is our goal to help our children to want to be like Jesus by doing their best, respecting others, and sharing His love while waiting for Him to return.

Christian Education Objectives
Christ Centered Curriculum:  Our curriculum follows the Key Learnings developed by the North American Division of Seventh-day Adventists Office of Education. The Key Learnings are aligned with the North American Division curriculum guides, national standards, McRel Database (Mid-Continental Regional Educational Laboratory) and Ten Sigma (a compilation of standards for 38 states). We believe that the Bible is the foundation of all education and as such should be treated as the most important school textbook. All curriculum is taught from a Christian perspective. For a more detailed description of any of our curriculum, you may request a copy of our Key Learnings.
Character Development:  We work with our students to develop a strong, Christian, moral character.  Daily experiences in school teach the student to think for him/herself.  Each student is presented with activities that encourage the development of self-control and self-reliance.

Unique Individuality:  Each student is a unique individual with God-given talents and capabilities that await development.  It is our goal to develop the full potential of each student, preparing him/her for a life of service to God and mankind.  The individuality and creativity of each student will be protected within the framework of a well-organized and balanced curriculum.
Health Education:  Character education is directly related to the health principles adopted by each student in regard to his/her body being the temple of God.  Proper health practices will be encouraged in the life of the student at school.  In accordance with the health message of the Seventh-day Adventist church, vegetarian meals will be served or provided for hot lunches or other school provided meals.  School lunches should contain healthy food, non-caffeinated beverages, and limited “sugar” foods. Physical development is encouraged and taught through work experiences, exercises, and play.  We encourage peace-building and good sportsmanship in all our play activities.
Christian Service:  Each student will be provided with opportunities to participate in service activities within the community.  As successful Christians, we must be committed to service in a secular world.
Trust, Love, and Respect:  Students and teachers will work and study together in an atmosphere of mutual trust, love, and respect.  On all occasions teachers will respect a student’s opinions and their personal property.  Likewise, students must respect authority figures in the classroom and on school sponsored activities.  In such an atmosphere students will be encouraged to reach their fullest potential of development.

Admission Policies
Madrone Adventist Elementary School accepts students who are in agreement with its objectives and are willing to live in harmony with its principles and guidelines.
Admission is based on the following satisfactory evidence:
  1. It is the policy of the Seventh-day Adventist Church in all its church-operated schools in the United States to admit students of any race, color, national or ethnic origin to all the rights, privileges, programs and activities generally accorded or available to students at its school, and make no discrimination on the basis of race, color, national scholarship, or loan program, and athletic or extracurricular programs.
  1. In accordance with state law, any child being registered for 1st grade must be six years of age by September 1 of that school year.
  1. If the student has not attended Madrone Adventist Elementary School the previous year, or if the student was on probation at Madrone during the previous school year, an interview with the admissions committee may be required.
  1. If the student has not attended Madrone Adventist Elementary School the previous year, a placement test may be required.
  1. For a student transferring from another school, cumulative records must be requested from the previous school.
  1. No student will be admitted whose account from a previous school year or with another SDA-operated school has not been paid in full.  Any request for exception to this policy will be considered on an individual basis by the school board.
  1. A written Financial Agreement is required of all school patrons.  The form will be provided at registration.
  1. The school board will review all student applications before students are accepted or attend classes.
  1. An immunization record is requested of all students as required by Oregon state law. Immunization information is shared with the Health Department as required by law and exclusion dates are strictly followed for students not in compliance with required immunizations.  Those wishing to sign a religious exemption for immunizations must do so following state guidelines.
  1. Achievement tests are administered to each student, grades 3-8, each year.  They are usually administered during the month of October.  Participation in the testing program is required for attendance at Madrone Adventist Elementary School.
  1. All students and parents must be willing to cooperate with school policies.

School Policies



  • Attendance:  In order for each child to reach his/her full potential, regular and prompt attendance is extremely important.
  • Parents, please contact the teacher when you know your child will be absent or tardy from class.
  • An accumulation of 10 unexcused or unarranged absences will result in your student’s enrollment being reviewed by the Madrone School Board.
  • School Hours:           
8:00 A.M. to 3:15 P.M. Monday-Thursday
8:00 A.M. to 12:00 P.M. Fridays and half days.
  • Early Arrival or Late Pickup:  Please make arrangements with the teacher if you need to deliver your student to school before 7:45 A.M. or you cannot pick your student up within 15 minutes after school is dismissed.  Please be sure there is a teacher or other supervising adult present before leaving a student at the school.  No student should be present on the school grounds without adult supervision. Remember that the teacher uses the time before and after school for grading and class preparation.  The teacher may also need to leave promptly after dismissal to meet an appointment. 
  • Excused/Unexcused absences and tardies:  Attendance is recorded daily in the permanent school record, indicating unexcused absence, excused absence, unexcused tardy, or excused tardy.  Acceptable excuses for nonattendance include: 
Verified illness of the student
Medical, dental, or optometrical service
Quarantine                Bereavement
Notification to the teacher of an excused absence or tardy may be made in person, on the phone, or through a note within 24 hours after return to school.

Social Standards

Students should have pleasant social relationships consistent with Christian principles.  Flirtation or loitering in couples is not approved at school or on school sponsored activities.
Be a peace-maker at all times:  praise others, give up put-downs, right wrongs, and display courtesy and respect to others.
Treating others respectfully should be the goal of all students.


The premium for insurance included in the entrance fee provides limited coverage for accidents while the student is engaged in any school sponsored and supervised activity.  Any accident must be reported to the teacher immediately to qualify for insurance coverage.  Claim forms are kept in the office.

Medical Information


In Oregon, there is a state law that specifically deals with the dispensing of any form of medication by school personnel.  Medication means any prescription or over-the-counter medication including but not limited to: vitamins and food supplements, eye, ear, and nose drops, inhalants, medicated ointments, or lotions, asperins, cough drops, and antacids.  For the school to administer any medication, the parent must provide a written request. All medication must be in the original container with the physician’s instructions attached.  Students must give the medications to the teacher for safety.


Parent/Teacher Communication

A line of communication must always remain open between the home and the school in planning for the educational program of the student.  Teachers, students, and parents are a team, working together for the good of the student. Their goals are best achieved under friendly conferences and cooperative planning. Parent-teacher conferences are scheduled at the end of the 1st and 3rd quarters.  Please plan to participate in these conferences so that understanding of student’s needs may be recognized and cooperative plans laid for strengthening them. Additional meetings can always be requested by either the parent or the teacher
Parents are invited to visit the Madrone Adventist Elementary School in order to become acquainted with the school program or to discuss their child’s progress with the teacher.  Prior arrangements should be made if it is during school hours.  Visits with the teacher will be held AFTER SCHOOL HOURS.  Please remember the teacher is busy with students each morning, making drop-in consultations stressful and distracting.


Madrone Adventist Elementary School is continually adding new books to our library for improved learning and interest.  Extreme care should be given to proper use of these books.  All books taken must be checked out and returned in a timely manner.  The borrower must pay for damaged or lost books.
We also have begun a small parent library collection.  Parents are invited to take advantage of these books. A check-out list will be provided.  Please be sure to sign each book out and to sign it back in when you return it.
Snow Day Policy
A SNOW DAY is a day when school is cancelled due to unsafe conditions resulting from the weather.  In order to complete the legally required number of days in school, a make-up day may be scheduled at the end of the school year to complete the school year requirements.  These snow make-up days are required and attendance will be taken, just as on any other school day.
A LATE START is a school day that will begin at 10 A.M. rather that the regularlly scheduled 8 A.M.  School will dismiss at the normal time of 3:15 P.M. 
The decision to call a snow day or late start is a decision made by the teacher.  Every effort to make a sound decision will be made, keeping in mind the safety of the students and staff. The current weather conditions, the weather forecast, and road conditions are all taken into consideration.
Notification of a snow day or late start will be made at or before 6:15 am. If no notification has been sent, please expect a regular school day. Notification will be made in each of the following ways:
*Text messages will be sent to everyone on our list. (Speak   to the teacher to be added to this list.)
*Emails will be sent to everyone on our list. (Speak to the teacher to be added to this list.)
*School Facebook page
*School answering machine



Standards of Conduct

The success of Christian education is based on the high moral principles of integrity, courtesy, respect, and honor as taught in the Bible.  The student must understand that while he/she is at school, or any of its functions, the faculty has the responsibility to supervise his/her behavior.  Parents are asked to help their child understand this need for orderly conduct.  If for some reason the teacher finds it necessary to discipline a student beyond normal expectations, the parents will be notified.  Examples of behaviors for which disciplinary action will be taken are:
  • Continual violation of any school regulation or insubordination toward school personnel.
  • Intentionally causing damage to school property.
  • The use or possession of alcoholic beverages, tobacco, or illegal drugs.
  • Theft. 
  • The possession or use of a firearm, knife, or other weapon, including pocket knives.
  • The use of profane or indecent language.
  • Physical display of affection between boys and girls.
  • Threatening physical behavior.
  • The unauthorized use of MP3 players, cell phones, or other technological devices.
  • The unauthorized possession or use of unapproved magazines, books, games, or toys.
  • Gambling of any sort.
  • Indulging in lewd conduct, including any action that could be considered as sexual harassment, or possession of obscene literature or pictures.
Students who bring any influence into the school which is contrary to Christian standards, or who show that they wish to ignore the schools standards through their conduct or attitude may be asked to withdraw or be dismissed.


Dress Standards

We believe the way you look and dress states who you are.  We want all Madrone students and staff to be recognized as Christians both by their appearnace and by their actions.  Please choose clothes that are modest, clean , in good repair, good taste, and appropriate for weather and occasion.  Some guidelines to follow are listed below:
  • Logos on T-shirts must be in keeping with Christian values.
  • Cosmetics, if worn, should be natural-looking and not attract attention to the wearer.
  • Hats should not be worn in the classroom without permission from the teacher.
  • Avoid tight fitting garments, outer spandex articles, low-necked tops, bare midriffs or sheer fabrics, cut-offs, and jewelry.
  • Shorts should be of modest length and be approporiate for the occasion.
  • Sleeveless shirts should be wide across the shoulder and snug under the arm.
  • Shoes should be appropriate for playing at recess and P.E. Flip-flops are not appropriate. Students should be able to manage the laces, buckles, velcro straps, etc. on their own shoes.
  • If there is any question as to whether an item of clothing is appropriate, please ask the teacher before letting your child wear it.
  • These guidelines should be followed at all school functions, on or off campus.
  • Parents and volunteers are also requested to keep these guidelines in mind when they are helping at the school.






School Phone: primarily for school business only.  Parents should limit their calls during school hours to urgent messages only.  Students need to get permission from the teacher before using the phone. 
Cell Phones: the possession of a cell phone at school is a privilege. All student cell phones must be turned off when arriving at school and remain put away in a backpack or on the teacher shelf. Keeping a cell phone in your pocket is a violation of cell phone privileges. If a student has a need to use their cell phone, permission must be granted by the teacher. Students should not use cell phones even after dismissal without permission as long as they are on campus. Any inappropriate use of a cell phone will result in cell phone privileges being permanently revoked.
Calls to the teacher: students and parents are welcome to contact the teacher at home or by personal cell phone. However to respect the teacher’s personal time, please make  evening calls to the teacher before 8:00 P.M.



Asbestos Notification

“The Federal law requires a public announcement to be given to school patrons regarding any asbestos material in your school. Your school facility has been checked by a certified asbestos person.  The report is in the school file.  This document is available for those wishing to see it. The asbestos in the school is in a non-friable condition and presents no hazard to anyone at the present time.  It will be checked at stated periodic intervals to ascertain any change in the material.”


Home and School Association

The purpose of the Home and School Association is to provide support for the school, its students, and their parents.  Many avenues of communication between the home, school, parent, teacher, and the church are available.  If you have ideas, suggestions, or are willing to volunteer on any project, please contact the home and school leaders.
Hot Lunch Program:  We offer a hot lunch every Wednesday.  The cost is $2.00/meal.  To help your Home & School Association to provide these meals at this low cost, we request that each family provide 1-2 menu items per month towards the meal.  You will be notified at the beginning of the month of the menu and items you are being requested to provide.  If you have certain times of the month when this is more convenient for you, or certain items you are more comfortable or find it easier to provide, we are more than happy to work with you. 






Emergency/Safety Plan

The front door of the school is to remain locked during school hours.  A doorbell is available to announce visitors.  A security plan is in place to screen visitors before allowing entrance.
In the event of a disaster, whether natural or otherwise, parents should wait until contacted by school or emergency personnel before coming to the school facility.  Contacting the school or teachers by phone, if possible, is appropriate.
Emergency procedures are routinely drilled so that students and staff are comfortable and know what to expect in the event of an emergency.

Tips for Parents

  1. Keep in touch and pray for the school.
  2. Become involved in the Home and School Association.
  3. Uphold the school’s Christian ideals, dress, and conduct.
  4. Communicate regularly with your child’s teacher.
  5. Pay school bills and fees promptly.
  6. Keep your child home if you suspect he/she has a communicable disease; inform the teacher of any problems so that any necessary preventive health measures may be taken regarding other students.
  7. Be aware of the need for good health habits in your children:
    1. Sufficient sleep and rest
    2. Supervised and limited TV viewing.
    3. Adequate breakfast and nutritious lunch.
  8. Discuss criticisms of the school with the teacher rather than the children.  Uphold the teacher in the presence of the children.
  9. Deliver and pick up students ON TIME.
Financial Information:
All Oregon Conference Seventh-day Adventist Schools operate on a monthly tuition plan.  Your school is dependent upon its patrons and church for its financial operation.  It is imperative that fees come in regularly and on time in order that the school can pay its bills regularly and on time.
A.  Entrance Fees:
  1. $185.00 per student ($25 discount if paid by July 15.)
Covers the following items: 
  1. Book rental and equipment
  2. Testing
  3. Library
  4. Insurance
  5. Shop and art supplies
  6. Technical
  7. School supplies (paper, pencils, markers, etc.)
  1. Must be paid in full (or must have satisfactory arrangements) before your child attends classes.
  2. Non-refundable two weeks after school has begun.

B.  Tuition:
  1. 1st-8th grade: $2150 tuition per year per student.
  2. A discount of 5% of total tuition will be given if the year’s tuition is paid in full by September 30.
  3. A family discount of 5% is given when 2 or more children attend, and monthly payments are kept current.
  4. Tuition will be billed in 10 monthly statements, September-June $215/month for all grades.
  5. Statements will be mailed on the 1st of the month and will be due on the 10th of the month.
 C. Financial Assistance:
            Madrone  encourages those who are unable to pay their tuition in full to look to friends and family for sponsorship. 
We also have some church families who appreciate the chance to help your children receive a Christian education.  If you are in need of financial assistance, please fill out the appropriate portion of your “Tuition Policy and Commitment” form when you register.
D.  Checks:  Make checks payable to “MAES”.
E.  Delinquent Accounts:
  • Two months delinquent—The child will be suspended from school unless or until satisfactory arrangements are made.
  • Accounts must be paid in full for transcripts to be sent.
  • The account for the previous year’s expenses at this school must be settled before the student is permitted to enter the current year.
F.  Late Registration:  A student who registers late but will receive full credit for the quarter, will be charged full tuition.
G.  Absences: 
  • A child absent for a time who is required to make up all back-work and receives full credit for the quarter will be charged full tuition.
  • No rebate will be given for regular vacations or absences unless the child permanently withdraws from school.
H.  Tax Deductions:  The IRS requires that tuition payments cannot be considered charitable contributions and are not tax deductible.  Gifts given to a specific student account come under this same category.

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